We ask that authors submit their proposal using our online submission system.

Access the Submission Guidelines here. We ask that all authors follow the submission guidelines for their proposal. If these guidelines are not followed, the submission runs the risk of being desk-rejected.

The deadline to submit a proposal is October 3, 2019

Yes; you can be named as an author or co-author on no more than 2 proposals.

Presentations FAQ

A Common Ground Session is an interactive discussion between the author(s), audience members, and a facilitator, centered around one common theme. Please click here for more information regarding a Common Ground Session.

A Paper Session consists of 3 to 4 proposals that are presented sequentially by their author(s), with a short amount of time allotted for audience members to ask questions. Please click here for more information regarding a paper session.

The conference will officially begin on Wednesday, March 25, 2020, and will end the evening of Friday, March 27, 2020. 

Due to the size of the conference and the complexity of constructing the conference schedule, it is very difficult for us to accommodate special requests. We do recognize that occasionally there are extenuating circumstances that prevent a presenter from being available on a specific day. In cases like these, please email the SMS Executive Office at and let us know of your constraints, and we will make an effort to take them into consideration when building the schedule.

Registration FAQ

Registration for the 2020 Special Conference in Berkeley will open in mid-December 2019.

Yes, current SMS members receive a reduced registration fee.

Yes, SMS conference registration fees include a special rate for student members. Registration fees for the Special Conference in Berkeley will be published before registration opens in December 2019.

You can request an invitation letter by contacting the SMS Executive Office at Please be aware that visa issuance is outside of our control and often requires considerable time and effort from your end. Visa requirements are set by the country you plan to visit. It is your responsibility to check entry requirements with the consular officials of the countries to be visited well in advance of your trip. Please note, the SMS cannot guarantee the issuance of a visa.