Strategic Management Society Privacy Statement
Effective Date: August 18, 2021
This Privacy Statement (hereinafter referred to as “Statement”) discloses the privacy practices for the Strategic Management Society (hereinafter referred to as “SMS”).
In this statement, you will find information about:
- What Personal Data SMS collects when you visit our websites and interact directly with us and how we use it;
- What Personal Data we collect about you from third parties and how we use it;
- With whom SMS shares your Personal Data;
- Your rights regarding the ability to access, correct, delete, or limit the processing of your data;
- How long we retain your Personal Data;
- How we secure your Personal Data;
- Special provisions for European residents and residents of Nevada; and
- How you can contact us with any questions or concerns.
This Statement refers to “Personal Data.” Personal Data is any data that is associated with or can be associated with an identifiable individual.
This Statement applies to Personal Data SMS collects. SMS collects Personal Data from members; visitors to its websites or participants at its events; applicants for employment at SMS; vendors and suppliers; and employees and contractors. This Statement covers Personal Data collected about members, visitors to its websites, participants at events, and applicants for employment. If you are a vendor, supplier, or an employee or contractor, how we handle your Personal Data is set out in our agreement with you and in our employee policies.
This Statement does not cover Personal Data collected by third-party websites that you reach through links on our websites. You should refer to the privacy statements of these websites for more information about how they use and manage your Personal Data. If you have any questions about when this Statement applies, you may contact us using the information provided at the end of this Statement.
This website and our services do not address anyone under the age of 18 (“Children”). We do not knowingly collect Personal Data from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we will take steps to remove that information from our servers.
What Data Does SMS Collect from You and How Do We Use It?
SMS collects data from you directly when you provide it to us in the course of a transaction between you and SMS or when you otherwise volunteer data to us. This includes when you apply for and/or participate in SMS membership; apply for an award or grant; sign up for conferences and other networking opportunities; access and/or purchase publications and research resources; apply for employment with SMS; visit the SMS website; or submit materials for publication or use at in-person or online conferences and meetings.
Creating an SMS Profile
When you create a profile with us, we receive from you and process Personal Data which may include: name, mailing address, phone numbers, email address, photo, employment, education, purchase history, social media user IDs, communication preferences, and correspondence.
We use this data to process your membership application; process payments; notify you about new publications and upcoming conferences; send you promotional messages about opportunities we believe might interest you; improve our website; administer grants and awards; fulfill tax reporting and payment requirements; understand your preferences; develop and provide product offerings and services; facilitate your participation in programs; support your travel and hospitality arrangements at our events; and improve our overall relationship with you.
We may use this data, also, for other legitimate business purposes, including maintaining records on your transactions for tax and compliance purposes or keeping records of potentially qualified job applicants.
Signing Up for the SMS Online Community Platform
Signing Up for Conferences and Network Opportunities
When you attend one of our events, you may share with us these types of data: all the data contained in your profile plus leisure and social preferences, travel arrangements, survey results, the name of anyone attending with you, committee assignments, resume or CV, meal preferences, and health or allergy information.
Some of our conferences include events that allow participants to visit locations that require additional Personal Data. When you attend one of these events, you may share with us these types of data: passport number, proof of citizenship, social security number, or emergency contact. This data is retained only for as long as it is needed.
Applying for an Award or Grant
If you apply for an award or grant, we may collect additional data to process the application or award payment. This data may include social security number, bank account number, and tax data, including whether a recipient is subject to U.S. taxes. This data is retained only for as long as it is needed.
Applying for Employment with SMS
If you are applying for a job or become an employee of SMS, we will process your contact information, gender, identification numbers, tax information, information required for administration of insurance and other benefits, emergency contact information, employment and educational history, and information related to days worked and job performance.
Visiting the SMS Website
We process information about visitors to our website, including contact information, device, browser types, IP address, and browsing history.
In some circumstances, you may send to us unsolicited information such as health status, in connection with the cancellation of an event reservation or request for a refund. In general, we prefer not to receive details, but to the extent we receive health data, it will be processed in accordance with this policy.
If you no longer wish to receive promotional messages, you may unsubscribe at any time by clicking the “unsubscribe” link in promotional emails sent to you or by contacting us using the information provided below.
What Data About You Does SMS Collect from Third Parties and How Do We Use It?
In some cases, SMS may collect data about you from third parties. These third parties may include:
- Institutions of higher learning;
- Business personnel listings;
- Hotel conference sites;
- Professional contacts including third-party referrals and contacts we receive when nominating candidates for volunteer roles and awards; and
- Scholarly publications and tools including Wiley/ScholarOne.
Some of the Personal Data obtained from these third parties is combined with other data SMS maintains about you.
As noted above, when you visit our website, we automatically collect some data about you from Google Analytics that can be associated with your IP address, including the pages you visited, how you reached our website, demographic information, web browser, and operating system. We use this data to help us better understand how people are accessing our website and to improve our website. You may prevent Google Analytics from recognizing you on our website by deleting or disabling cookies from our website. If you do not want your data to be shared by Google Analytics, you may install the Google Analytics opt-out browser add-on. For more information, see the Google Analytics opt-out webpage.
Additionally, if you apply to work for us through a third-party career website, we will receive data relating to your application through these third parties.
Cookies and Tracking Technologies
When you access our website, we may automatically collect information as you browse. This information is sometimes referred to as web analytics and/or clickstream data and may include, but is not necessarily limited to:
- The name of your Internet Service Provider (ISP);
- Browser type and version;
- Operating system and device type;
- Average time spent on our site(s);
- Pages viewed;
- Information accessed;
- The Internet Protocol (IP) address used to connect your computer to the Internet; and
- Other relevant statistics.
We may combine this automatically collected log information with other information we collect about you. We do this to enhance the services we offer you, to improve marketing and analytics, and to support site functionality.
Technologies such as cookies, beacons, tags, and scripts are used by SMS. These technologies are used to analyze trends, administer the site, track users’ movements around the site, and gather demographic information about our user base as a whole. Companies providing these services may send THREAD reports generated by the use of these technologies on an individual as well as aggregated basis.
Cookies necessary for the functioning of the SMS website:
Cookies necessary for the functioning of analytics:
Cookies necessary for SMS participation in social media:
The exact name and quantity of cookies used for third-party tools, including social media, is not under our control and is subject to change.
For information about how to disable cookies on a variety of browsers on the web and on mobile devices, visit https://www.avast.com/c-enable-disable-cookies. Please note, however, that disabling cookies will prevent some functionality, such as logging in, to work properly.
How We Share Your Personal Data
SMS may provide your Personal Data to third-party service providers that perform business tasks on our behalf, including our Platform provider, email distribution providers, payment processors, cloud storage providers, offsite electronic backups, shipping and logistics providers, travel and event planners, hospitality venues such as hotels and restaurants, customer relationship management, and enterprise management.
We may also share your data when we are required to do so by law, subpoena, warrant, court order, or administrative or regulatory requirement, when disclosure of your data is necessary to protect the rights, person, or property of SMS or another individual, or when disclosure is necessary to establish defenses or claims in any legal action or dispute involving SMS or any of its officers, directors, employees, agents, contractors, and partners, or for the purpose of consummating a corporate transaction such as an assignment of assets.
SMS does not disclose or share Personal Data for profit.
Your Rights in Your Data
You may contact us at any time to:
- Ask that we stop sending you marketing and promotional messages;
- Correct any Personal Data we have about you;
- Request that we delete your personal data or restrict the way we use it unless SMS has a legal basis for retaining or continuing to process it. We will inform you of this instance when we determine that we have a legal basis to retain or continue processing the data; and
- Access the Personal Data we have about you.
Subject to any legal, regulatory, or contractual obligations we may have, we will answer your request as soon as possible and in no more than one month from the time we receive your request. If your request is particularly complicated, we may extend this period up to an additional two months.
To make a request, you may contact us using the information provided below. If you have an account with us, you may make changes to your Personal Data by logging in to your account and making changes to your profile. If you wish to unsubscribe from marketing communications, you may click the “unsubscribe” button in these communications or update your communication preferences in your profile.
You may also request deletion or correction of Personal Data about you by contacting us at the SMS Executive Office using the email address shown below.
In some instances, SMS may not be able to honor your request. This may be the case when the data is necessary for us to exercise the right of freedom of expression and information; to comply with a legal obligation; for reasons of the public interest; for archiving purposes in the public interest, for scientific or historical research purposes, to allow us to bring or defend a legal claim.
How Long We Keep Your Personal Data
Unless a longer retention period is required by applicable laws or regulations, we will retain your information for as long as your account is active, as well as for an additional period afterwards to cover any outstanding issues or queries that may arise in relation to your account. This period of retention is subject to our review and alteration.
How We Secure Your Personal Data
The SMS databases are kept in a Virtual Private Cloud hosting environment and are not accessible publicly. Access to our database, system drive, and organization machines is restricted using the principle of least privilege and data in flight and at rest is encrypted. Access keys are per user and are thus revokable at any time.
We take regular backups both on and off premise as part of our Disaster Recovery Plan.
Information for Individuals in the European Union, the UK, California, and Nevada
SMS honors the rights of individuals provided in the data protection laws of their jurisdiction, whether countries and regions outside the United States, or the laws of individual states in the United States.
SMS is based in the United States, and SMS’s website is hosted in the United States. To access our website, communicate with us, and order products or services from us, it is necessary to transfer your Personal Data to the United States.
The European Union and the UK
If you are located in the European Union or the UK, you have the right to lodge a complaint with your country’s data protection authority in the event that you are not satisfied with our resolution of your requests relating to your Personal Data.
SMS is the data controller for processing Personal Data provided to us through your interactions with the site or with us directly. For our contact details, please see the “Contact Us” section below.
Nevada residents have the right to access and/or correct their Personal Data or opt out of the sale of Personal Data.
If you are a Nevada resident and would like to review, correct, or update your Personal Data, you or your authorized representative may submit your request to firstname.lastname@example.org. We will respond to your verified request as soon as reasonably practicable, but no later than sixty (60) days after receipt.
If circumstances cause any delay in our response, you will be promptly notified and provided a date for our response.
Strategic Management Society is an international organization whose 3,000 members span 80 countries. SMS promotes development and dissemination of insights on strategic management and fosters contacts and interchange around the world.
SMS may update this Statement from time to time. When we change the policy in a material way, a notice will be posted on our website along with the updated Statement.
If you have any questions about this privacy statement or wish to exercise any rights in your Personal Data, you may contact email@example.com.
You also can contact us by mail or by phone at:
SMS Executive Office
134 N LaSalle St
Chicago IL 60602