We ask that authors submit their proposals using our online submission system.

We ask that all authors follow the submission guidelines for their proposal.  If these guidelines are not followed, the submission runs the risk of being desk-rejected.


The deadline to submit a proposal is February 23, 2017. 

Yes; you can be named as an author or co-author on no more than 2 proposals.



The conference will officially begin on Saturday, October 28. However, there will be a number of Interest Group Workshops held during the day on Saturday.

A Paper Session is composed of 3 - 4 proposals that are presented sequentially by their author(s), with a short amount of time allotted for audience members to ask questions. Please click here for more information regarding a Paper Session.

A Common Ground Session is an interactive discussion between the author(s), audience members and a facilitator, centered around one common theme. Please click here for more information regarding a Common Ground Session.

Due to the size of the conference and the complexity of constructing the conference schedule, it is very difficult to accommodate special requests.  We do recognize that once in a while there are extenuating circumstances that prevent a presenter from being available on a specific day.  In cases like these, please email the SMS Executive Office and let us know of your constraints and we will make an effort to take them into consideration when building the schedule.


Hotel Information

The conference is being held at the Hilton Americas-Houston. Please click here for more information about the hotel. 

Yes, all conference attendees are responsible for making their own hotel reservations. SMS has contracted a room block at the Hilton Americas-Houston. Rooms are available for a special rate on a first-come, first-serve basis. We advise all attendees to make reservations early to secure a room with the special conference rate. The online reservation site will open in April 2017.

Your reservation must be made by September 28, 2017 to receive the reduced room rate. Please note there are a limited number of guest rooms available through the SMS block, and could be exhausted before this date.


Conference Registration

Registration for the 2017 Annual Confernece will open mid-April 2017. 

Yes, current SMS members receive a reduction on their registration fee. 

Yes, there is a special registration fee for student SMS members. 

You can request an invitation letter by contacting the SMS Executive Office at Please be aware that visa issuance is outside of our control and often requires considerable time and effort from you.

Visa requirements are set by the country you plan to visit. It is your responsibility to check entry requirements with the consular officials of the countries to be visited well in advance of your trip. Please note, the SMS cannot guarantee the issuance of a visa.


     For information on attending the conference as an exhibitor, please email the SMS Executive Office at