How do I submit a proposal?

We ask that authors submit their proposal using our online submission system. 

What are the submission guidelines?

We ask that all authors follow the submission guidelines for their proposal.  If these guidelines are not followed, the submission runs the risk of being desk-rejected.

What is the deadline to submit a proposal?

The deadline to submit a proposal is February 25, 2016.

Is there a limit to the number of proposals I can submit?

Yes; you can be named as an author or co-author on no more than 2 proposals.


The conference will officially begin on Saturday, September 17. However, there will be a number of Interest Group Workshops held during the day on Saturday.

A Paper Session is composed of 3 - 4 proposals that are presented sequentially by their author(s), with a short amount of time allotted for audience members to ask questions. Please click here for more information regarding a paper session.

A Common Ground Session is an interactive discussion between the author(s), audience members and a facilitator, centered around one common theme. Please click here for more information regarding a Common Ground Session.

Due to the size of the conference and the complexity of constructing the conference schedule, it is very difficult for us to accommodate special requests.  We do recognize that once in a while there are extenuating circumstances that prevent a presenter from being available on a specific day.  In cases like these, please email the SMS Executive Office and let us know of your constraints and we will make an effort to take them into consideration when building the schedule.

Hotel Information

The conference is being held at the InterContinental Berlin. Please click here for more information about the hotel.

Yes, all conference attendees are responsible for making their own hotel reservations. SMS has contracted a room block at the InterContinental Berlin. Rooms are available for a special rate on a first-come, first-serve basis. We advise all attendees to make reservations early to secure a room with the special conference rate. The online reservation site will open in January 2016.

Your reservation must be made by August 18, 2016 to receive the reduced room rate. Please note there are a limited number of guest rooms available through the SMS block, and could be exhausted before this date.

Conference Registration

Registration for the 2016 Annual Conference will open mid-April 2016.

Yes, current SMS members receive a $100 reduction on their registration fee.

Yes, there is a Student Bundle that includes a reduced registration fee as well as two years of SMS membership.

You can request an invitation letter by contacting the SMS Executive Office at Please be aware that visa issuance is outside of our control and often requires considerable time and effort from you.
Visa requirements are set by the country you plan to visit. It is your responsibility to check entry requirements with the consular officials of the countries to be visited well in advance of your trip. Please note, the SMS cannot guarantee the issuance of a visa.


How do I become an Exhibitor at the SMS Annual Conference in Berlin?

For information on attending the conference as an exhibitor, please email the Executive Office at