All SMS 40th Annual Conference sessions will be Paper sessions. Common Ground sessions will not be offered in this year's virtual format.
A Paper Session is composed of 3 - 4 proposals that are presented sequentially by their author(s), with a short amount of time allotted for audience members to ask questions. Please click here for more information regarding a Paper Session, and click here for suggestions to improve your Paper Session presentations.
The Competitive Program of the conference will officially begin on October 26, 2020, and will end on October 30, 2020. Workshops, IG Sessions, and meetings typically held at the Annual Conference will take place October 19 - 25, 2020, and at times before and following the competitive program. These activities are included in the conference fee and will be held on the same platform.
Due to the size of the conference and the complexity of constructing the conference schedule, it is very difficult for us to accommodate special requests. We do recognize that occasionally there are extenuating circumstances that prevent a presenter from being available on a specific day. In cases like these, please email the SMS Executive Office at firstname.lastname@example.org and let us know of your constraints, and we will make an effort to take them into consideration when building the schedule.
It is highly recommended that authors present live during their assigned session date/time for the SMS Virtual Annual Conference. However, authors have the option to pre-record a video presentation of their proposal that will be shared during the assigned presentation time.
The following is an overview of the two presentation options to help you determine the right one for your presentation:
If your proposal has multiple authors, please first discuss this decision with all involved. The deadline for indicating your decision in the SMS website is August 31. You may change your answer if needed up to this deadline. After the August 31 deadline, all those who have indicated that they will pre-record will be sent instructions and a unique link to record and submit their presentation.
To indicate your decision to present live or pre-recorded please follow these steps:
In this year’s virtual environment, some adaptations have been made that affect the role of Session Chair. Please read the following information carefully, even if you have served in the role previously.
Presenting Authors have been given two options for the presentation of their proposals: presenting live or submitting a pre-recorded presentation. The presentation options will result in three types of sessions: Fully Live, Live with Pre-Recorded Video Supplement, and Fully Pre-Recorded.
Fully Live: All proposals in the session will be presented by their authors in real-time on Zoom via the conference platform. Chairs of this session type will also be “live” in the Zoom meeting, and will be responsible for welcoming participants and calling the session to order, calling on/introducing presenters, timekeeping and enforcing time limits, and facilitating and encouraging discussion. Chairs of live sessions will be aided by a session volunteer who will assist with technical and administrative aspects of the session.
Live with Pre-Recorded Video Supplement: This session will also take place live on Zoom via the conference platform, however while some of the presentations will be delivered live by their authors, at least one proposal presentation has been pre-recorded to be played during the session. Chairs of this type of session have the same responsibilities as those listed for the Fully Live session, and they will also coordinate with the session’s volunteer for the pre-recorded presentations.
Fully Pre-Recorded: This type of session will be a pre-recorded video of all proposal presentations that will become available to watch at the scheduled session time. Chairs will begin watching the video at the scheduled start time and will interact with session attendees via written messages in the session’s chat, welcoming them to the session and encouraging chat discussion and feedback for presenters.
If you've been nominated as a Session Chair, here's how to determine your session's type:
First login to your SMS Online Account and navigate to 'myVirtual' then 'mySessions' to view the details of the session. Next to each proposal you will find small blue icons. The “person” icon means LIVE, and the “camera” icon means Pre-Recorded. If the session has all “person” icons, it is a Fully Live session. If it has all “camera” icons, it’s a Fully Recorded session. If there are both icons within a session, the session will be Live with Pre-Recorded Video Supplement.
The deadline to submit a proposal is FEBRUARY 21, 2020.
Yes; you can be named as an author or co-author on no more than 2 proposals.
Registration for the 2020 Annual Conference will open mid-June 2020.
Yes, SMS conference registration fees include a special rate for 2020 student members. Click here for more information on becoming a student member of the SMS.
If you are a student, but do not want to be a member in 2020, there is a non-member registration option that includes 2021 Student Membership. If you select this registration option, we require that you submit proof of 2021 enrollment from the PhD granting institution and a confirmation letter from a major professor.
Our goal is to replicate as many in-person conference elements as possible in order to facilitate a variety of session types and deliver multiple opportunities for engagement and interaction, with a mix of live and asynchronous content. Here are some of the exciting benefits of our virtual event. You can learn more on this webpage.