Submission Process

We invite you to use our online system to submit a proposal for the 2016 SMS Annual Conference. The submission process has the following 5 steps:

  • Step 1: If you are not a registered user of the SMS website already, create an SMS user profile and provide contact information for yourself. Please click here to create a new profile.
  • Step 2: After creating your SMS user profile and logging in to the website, you can electronically submit a proposal by uploading a file and providing information on the title, an abstract, a track, as well as any names of co-authors, if applicable. You can login at any time again to see the progress of your submitted proposal. The Submission System will be accepting proposals until February 25, 2016.
  • Step 3: If you are not the single author of the proposal, your co-authors will be contacted by email. They will be asked to register and provide their contact information, as well as confirming their involvement with the submitted proposal.
  • Step 4: The SMS office will verify the completion of your submission once we have all necessary information on all authors and will forward the submission to our blind peer review.
  • Step 5: Once the peer review is completed, you will be informed about the decision of the Program Review Committee regarding your submission. We expect this to be in mid-April 2016.

Submission Guidelines

It is a hallmark that presentations made at SMS Annual International Conferences are on the cutting edge of research. Therefore, we again are inviting proposals rather than finished, complete papers for the 36th Annual Conference in Berlin in 2016.


  • Should not exceed a total of 7 pages and 4000 words – 5 pages for the body which can include charts, graphs, diagrams, etc. and up to 2 pages of references. The word count includes all text in the charts, graphs, diagrams, etc. and references.
  • Must be accompanied by a 125 word abstract for inclusion in the Conference Program.
  • Only Electronic submissions of Proposal(s) will be accepted.
  • Maximum of two (2) proposals, either as an author or a co-author, may be submitted.


Only original, unpublished work is sought. Any proposal submitted to present identical or substantially similar work already published, under review for another conference or publication will not be considered or might be subject to exclusion at any time before the conference.

Submission File Format

Files are easiest to handle if submitted in PDF format. MS Word (or equivalent) will also be accepted. The title should be listed in the header of each page. Please use single spacing and 10 point font or larger.


All proposals received by the deadline date are deemed as original and final. Therefore, the following will not be accepted after the deadline of February 25, 2016 has expired.

  • No rewrites.
  • No additional authors.
  • No changes to titles, abstracts, or the order of authors.

Before the deadline is expired, you can delete a submission you have made and resubmit it in a changed form if you so choose. It will be treated as a new submission, which means - if applicable - the co-authors have to confirm their involvement again.

Track and Session Format

When submitting a proposal please indicate a conference track that you think is the best fit for your work. You are invited to indicate your preference for presenting in a traditional Paper Session or a Common Ground session, but please take note that the review committee may change the original presentation category at its discretion.

Blind Review Process

  • To preserve anonymity, author names should NOT be identified in header/footer or in the body of the paper. Authors should be referred to in the text or notes in the third person only.
  • Review Committee: All proposals will be reviewed by at least two (2) reviewers.
  • Reviewers will be invited to supply review comments to authors, there is no guarantee, however, that they will do so in every case.

Proposal for Panel Sessions

We also welcome proposals for panel sessions during the conference. These proposals will not go through the blind review process. They will count towards the limit of two proposals per author.

Notification of Review Status

Authors will be notified of the Program Review Committee’s decision in mid-April.

Availability to Present

Authors who submit a proposal(s) and whose proposal is accepted by the review committee, will be expected to present at any time between Sunday morning through Tuesday afternoon.